Many business owners and entrepreneurs worry that when they hire a virtual assistant there won’t be enough tasks to keep the assistant busy.
But I can assure you from personal experience that nothing could be further from the truth! There are LOTS of things you can find to keep your VA busy…
Pretty soon you’ll be wondering what you ever did without a virtual helper taking care of all your fiddly day to day tasks and allowing you to focus on the important tasks in your business that only you can do.
We’ve put together this list of 39 tasks you can outsource to a virtual assistant today:
1. Managing team workflow (emailing back and forth between team members and/or clients; following up with clients/customers e.g. sending out thank you emails, happy birthday emails etc.; booking appointments with clients).
2. Calendar management (managing your appointments and team meetings).
3. Project management (managing software such as BaseCamp, Asana, Trello).
4. Contact Management (maintaining/updating email databases such as Mailchimp or CRM; Setting up Autoresponders (Aweber, Mailchimp); CRM management such as Salesforce).
5. Email management/Filtering (sorting email, responding to emails, prioritising and assigning email).
6. Bookkeeping (e.g. preparing and sending invoices, maintaining spreadsheets, tracking receipts, using accounting software).
7. Taking down minutes of meetings.
8. Recruitment (source for other team members like writers or graphic artists).
9. Research (e.g. getting supporting sources for blog posts and articles, creating content outlines).
10. Writing (blog articles, emails, letters, memos, social media updates).
11. Curation (curating relevant content from the web for clients, prospects, and colleagues).
12. Transcription (e.g. transcribing voicemail, video or audio, podcasts, meeting notes, prospect/client phone calls, video content, etc.).
13. Syndicating content (e.g. combining blog posts into an ebook, creating slideshare presentations).
14. Social media management (Set-up Social Media Accounts (Facebook, Twitter, LinkedIn, Youtube etc.; posting updates to Twitter, Facebook, LinkedIn, etc.; finding relevant content to share, replying to tweets, using Hootsuite/Buffer).
15. Liaising with clients/customers (e.g. follow up emails, support emails, follow up phone calls).
16. Answering support tickets (with the use of Zendesk).
17. Telemarketing (cold calling prospects for lead generation).
18. Data mining (e.g. gathering contact information for prospecting and outreach).
19. Outreach (e.g. coordinating sending/receiving guest blog post offers, joint ventures and referrals with relevant partner businesses or blogs).
20. Filter and reply to comments on your blog.
21. Blog commenting (your VA can comment on other blog posts to increase links to your site).
22. Participating in discussion forums or message boards (to promote your site/service).
23. Receptionist duties (answering occasional calls).
24. Personal errands (purchasing gifts for loved ones/family members online, researching for the best vacation spots, etc.
25. Hotel and Flight Booking.
26. Website management (e.g. installing/updating WordPress plugins, updating site software to latest security updates).
27. Manage your Blog (uploading, scheduling, and publishing blog posts – basic WordPress Skills).
28. Basic web programming (e.g. working with WordPress themes and plugins to improve website appearance).
29. SEO (blog commenting, listings on directories, account creation).
30. Reporting (SEO rankings, financial reports, sales data, web analytics,).
31. Creating basic reports (reports on weekly tasks, deliverables, sales).
32. Preparing Slideshows (Powerpoint presentations).
33. Formatting (documents, blog posts, web pages, ebooks, marketing collateral).
34. Image editing (e.g. resizing photos, taking out backgrounds, optimising for web).
35. Adding content to template (e.g. ebooks, banner ads, image).
36. Diagrams and mind maps (putting content into easy-to-understand graphical formats).
37. Preparing presentations (e.g. slidedecks, Powerpoint presentations, etc).
38. Creating infographics (templates or original design using Adobe Illustrator or MS Powerpoint).
39. Video and audio editing (e.g. intro/outro, editing interviews).
Over to you
How many of the above tasks are you currently doing yourself?
How many would you be comfortable handing over to a virtual helper to help free up your time?
Here are the 28 ways a virtual helper can help you free up the time in your day to do what you do best. This one-page diagram will give you dozens of ideas for ways you can take back your precious time with the help of a virtual assistant.
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